Typical hazards
- Contractor maintenance
- Electrical work
- Fire and evacuation
- Public access areas
- Working at heights
Common documents required
- Contractor files
- Emergency plans
- Inspection records
- Maintenance risk assessments
- Training and appointment records
Relevant training
FIRETRAC, EVACTRAC, ELECTRAC, FALLTRAC, HIRA.
Relevant inspections
- Fire readiness
- Emergency exits
- Contractor work areas
- Electrical and maintenance controls
- General public areas
Common audit evidence
Facilities teams need OHS records that are easy to maintain across many work areas and service providers.
What usually triggers the enquiry
- Facilities teams need to control maintenance contractors.
- Emergency, fire or inspection records are scattered across sites.
- Permit-to-work or contractor evidence is requested by tenants or management.
Documents commonly requested by clients
- Contractor files
- Emergency plans
- Inspection records
- Maintenance risk assessments
- Training and appointment records
Training matrix starter for this sector
| FIRETRAC | Level 1 Fire Prevention and Evacuation |
|---|---|
| EVACTRAC | Evacuation Planner / Marshal |
| ELECTRAC | Working Safely With Electricity |
| FALLTRAC | Fall from Heights Prevention and Protection |
| HIRA | Hazard Identification and Risk Assessment |
Inspection checklist for this sector
- Fire readiness
- Emergency exits
- Contractor work areas
- Electrical and maintenance controls
- General public areas
Common audit failures
- Contractor work starts before evidence review.
- Emergency systems checked but not tracked.
- Permit-to-work controls undocumented.
- Tenant, visitor and contractor risks handled separately.
Recommended service bundle
Contractor control, inspection schedule, emergency evidence review and maintenance risk documentation.
Sector workflow
- Contractor control
- Maintenance work review
- Permit-to-work
- Emergency systems
- Inspection schedules
- Fire equipment evidence
- Tenant coordination
- Visitor coordination
Related services
Contractor Safety File Management South Africa, OHS Compliance Audits and Legal Compliance Training are common starting points for this sector.